The Productivity Stack

Capture

Collect tasks, ideas, and reminders. The collection phase can happen whenever, wherever, so it’s important your collection tools are seamless across devices — so you can always access them.

Notebooks

One Note

OneNote is one of the best tools for collecting your thoughts in one place. The best part is your notes become searchable and shareable.

Evernote

The popular alternative to OneNote. Clip your readings easily into Evernote.

Google Keep

Capture what’s on your mind. Add notes, lists, photos, and audio to Keep.

List Tools

Todoist

One of the simplest productivity apps that allows you to group tasks together based on projects, and you can filter by tags, which you can color code.

Microsoft Todo

Previously Wunderlist, Microsoft Todo is free for all users with a Microsoft account, is seamless across devices and works similar to Todoist or any other list app.

Any.Do

Any.do is your free mobile and online task manager for Android, iPhone, and Web.

Bookmark Apps

Pocket

The best read-it-later app on the market.

Dropmark

Dropmark is “a smart way to organize all your links, files and notes into visual collections” (collections = folders).

Instapaper

A simple tool for saving web pages to read later on your iPhone, iPad, Android, Computer, or Kindle.

Inbox and Chat

Gmail

Regardless of whether you’re working for a large enterprise or a solopreneur, it’s likely you’ll experience Gmail for business.

Astro

Astro is a “smart” inbox. “Astrobot,” which is an AI-powered email assistant, is one of its biggest features.

Slack

Slack is one of the most popular chat apps out there.

Process

Review each item and ask yourself – what is this? The process phase is when you begin sorting out everything you’ve captured, so you’ll need tools for context and providing you with more information.

Automation

Zapier

Zapier allows you to connect hundreds of different productivity apps to automate your workflow.

IFTTT

IFFT automates your workflow for free!

Built.io

Built.io’s Flow is a drag-and-drop tool for building enterprise integrations.

Scheduling

Calendly

Calendly helps you schedule meetings without the back-and-forth emails.

Assistant.to

Assistant.to is a free Gmail extension sets out to solve the same problem Calendly does.

X.ai

X.ai is probably one of the more well-known scheduling assistants on the market. Let these assistants take care of scheduling for you!

Context

Highly.co

Highly is a freemium browser extension, which allows you to highlight the Internet.

Nimbus

Nimbus is one of the best screenshot and screen recording browser extensions out there.

Screely

Screely instantly generates dribbble-ready images.

Organize

Put everything in the right place. Eliminate the struggle and find the perfect tool to execute the perfect plan while keeping the team updated.

File Storage

Dropbox

Dropbox is a modern workspace designed to reduce busywork so you can focus on the things that matter.

Onedrive

Share and work together with anyone in your work and life.

Box

Box is changing how you manage content across your business from simple file sharing to building custom apps.

Brainstorm

Mindmeister

Need to brainstorm? Mindmeister is a great choice for mind-mapping your thoughts.

Coggle

Easy to use mind-mapping tool that’s light weight and simple.

Mural

Digital workspaces for visual collaboration, inspiration and innovation anytime, anywhere, on any device.

CRM

Hubspot

HubSpot free sales software is a CRM that is extremely popular with businesses.

Streak

Customize your flow however you want, or you could use one of the app’s “flavors” aka templates.

Intercom

Engage with your customers in real-time with Intercom!

Do

Just do it! Pick a tool, choose your next action, and get straight to it! You have created the perfect set-up, now it’s time to get to work.

Office

Google Drive

Google Drive seems to be the office suite of choice these days, as it’s quickly eating market share from Microsoft.

Microsoft Office 365

Office 365 is a complete suite of cloud productivity apps, including Excel, Outlook, Word, SharePoint and more.

OpenOffice

A productivity software suite containing word processor, spreadsheet, presentation, graphics, formula editor, and database management applications.

Project Management

Hive

Hive is the productivity platform for team to collaborate better. Enhance your productivity with native chats, flexible views and analytics.

Trello

Trello is a freemium Kanban board tool with maximum flexibility.

Teamwork

Teamwork is an online teamwork & project management software app that helps managers, staff and clients collaborate.

Focus

Inbox When Ready

Inbox When Ready is a simple Chrome extension that blocks out your inbox so you can focus on the emails you want to attend to first.

Brain.fm

Brain.fm is an app that plays music designed for the brain to enhance focus, relaxation, meditation, naps and sleep within 10 to 15 minutes of use.

Focus

Focus is a Mac menu-bar app that helps you find your zen.

Review

Reflect regularly. Look at your “completed” list and conduct an in-depth review. These tools can actually help you analyze how well you did and identify rooms for improvement.

Report

Screenful

Screenful develops performance dashboards that help users to track and optimize their operations.

Hive Analytics

Hive’s interactive dashboards show you your team’s productivity and uses machine learning to provide predictive alerts.

Breeze

Breeze is a simple web-based project management tool that provides simple reporting to track your tasks.

Track

RescueTime

RescueTime tracks your every move on the computer to tell you how productive (or unproductive) you are.

Y-Productive

Y-Productivity is a newly added application, a phenomenal time tracker. It is ranked highly on ProductHunt!

Toggl

Toggl is a web app app that makes it super easy to track your time.

Reflect

Stride

Stride tracks your goals on all platforms and help you to keep track and reflect on achieving your goals.

Lifelog

A unique journaling experience focused on rembering your ideas and goals.

Goals – Google Calendar

Find time for your goals with Google Calendar