The year is 2023. You’re organized, crossing items off your to-do list regularly with the help of a project management software, and leaving the office (or closing your laptop in your living room) before 5:00 PM. Not your reality yet? No problem.
It may seem hard to maximize productivity with so many people working remotely or shifting to a hybrid work model, but it’s actually more attainable than ever before. With the help of a great project management software, you can revolutionize the way your team works together and manages their workload.
What Is Project Management?
The concept of project management has been around since the early 20th century with the introduction of Henry Gantt’s Gantt charts. Over the last decade, however, modern project management technology has brought these principles into the everyday workplace. In fact, PWC found that 77% of high-performing teams use project management software. Coincidence? We don’t think so.
So what is project management exactly? A project is defined by the Project Management Institute as a temporary, unique undertaking that has “specific set of operations designed to accomplish a singular goal,” and often involves diverse groups working together.
The project is then managed through the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. The project management life cycle is divided into 5 phases: initiating, planning, executing, monitoring/controlling, and closing. The main goal of this entire process is to complete projects efficiently while producing quality results.
Benefits Of Project Management Software
Overall, project management software benefits businesses by tracking the progress of projects, campaigns, resources, allocation, and tasks across an organization. With a project management software, project managers and team leads can better understand how organizations and teams are pacing, and help keep teams on the same page.
Alongside the recent shift to remote and hybrid work, teams without a project management software have struggled to keep tabs of all remote work and project updates, as we can no longer rely on in-person meetings to relay information. That’s why project management software is more critical in 2023 (and beyond) than ever before, whether you’re just starting a business or looking for ways to adapt your well-established organization.
Here are a few key benefits of using project management software:
- Enhances communication and builds teamwork across an organization
- Allows leadership to have a macro-level view of project progress
- Helps teams keep tasks in perspective and understand priorities
- Assists in controlling costs and managing budget
- Helps with resource allocation and prevents team-wide burnout
- Facilitates remote collaboration for teams that are distributed or follow a hybrid work model
As we progress in our understanding of hybrid work, and the needs of teams all over the world, tools have grown and iterated to become even better and more collaborative. Looking forward to the future, there will be even more advances, features, and tools that teams utilize to enhance collaboration (think remote networking, task batching, and more).
69 Best Project Management Software Platforms
There are countless project management tools and productivity apps to help you hone in on tasks and projects like a pro. To help you make sense of it all, we’ve rounded up the best project management software to get you and your team just a little bit closer to total productivity paradise.
Hive is a comprehensive, intuitive, all-in-one project management software – the only tool you need to open in the morning to get your work done. Hive is unlike other tools on the market because it’s the world’s first democratic productivity platform. But what exactly does that mean? At Hive, new features are constantly being developed based on user feedback on the Hive Forum. You know what you need in a tool to work better and faster, and Hive is committed to creating a project management software that does just that. It’s the only tool on the market built for users, by users.
The building blocks of Hive are action cards, which exist inside of larger projects. Inside these action cards, teams can upload files, provide feedback with proofing and approvals, tag each other, and leave provide comments with @mentions. Teams at all-star companies like Comcast, Toyota, and Starbucks work in Hive – just another reason why it tops every list of best project management software. Learn more about all of Hive’s features here.
- Native chat and email
- Collaborative note-taking tool
- 1,000 integrations with top work tools including Zoom, Gmail, Slack, Dropbox, and more
- 6 different flexible project layouts, including Gantt, Kanban, Calendar, Portfolio and Table, and Label view
- Workflow automation functionality with Hive Automate
Cost: Free 14-day trial with plans starting at $12 per user, per month. Hive Solo is free forever for up to 2 users.
Trello is a great option for small teams or individuals looking to utilize a simple project management tool. The tool is Kanban board-based, which is a project management methodology started by an industrial engineer in the 40s. Cards are the basics of Trello, which you can organize into different phases on the board.
You can also color-code and attach images or files to the cards, and invite team members to collaborate on a board with you for a more interactive experience. One major negative with Trello is that each board only corresponds to one project, so if you want to create two bigger projects, you need to make two boards.
Cost: Free for basic, or $9.99 per user for Business Class monthly
Comparison: Learn about the top Trello alternatives on the market.
Asana is a user-friendly project management tool that can easily manage small and larger projects, which is why it’s part of our list of best project management softwares. The software is designed around tasks and subtasks arranged into different sections that can be assigned to either an individual or teams.
For each task, the project manager and the rest of the team can communicate and provide feedback in the same place, keeping collaboration for each project at a central, easy to access location.
Cost: Free for basic, premium for $13.49 per user per month, $30.49 per user for the business plan
Comparison: Learn about the top Asana alternatives on the market.
Basecamp is a cloud-based tool with lots of features for individuals, project managers or even marketing teams that enables collaboration on tasks. Some of the features include to-do lists for tasks, which can be assigned to different users, and tasks that the system will automatically follow up on when the due date lapses.
It also has a real-time group chat feature and a tool that enables the client to view the progress of the project. As with the majority of services on this list, Basecamp can also be integrated with other products for reporting, analysis, and time tracking, among other features. Aside from its cloud-based solution, Basecamp can be integrated with iOS, Android, Mac, and PC.
Cost: Basecamp’s personal package is free for personal use. Business plans start at $99 monthly for unlimited users and projects.
Comparison: Learn about the top Basecamp alternatives on the market.
Nifty is a great project management software if you’re in the market for an intuitive, easy-to-use tool for individual or team work. Within the app, you can modernize and centralize work operations to help minimize the internal tools that your team has to juggle. Nifty lets you manage full projects, campaigns and individual tasks in views like Kanban or Gantt, which can be organized by milestone.
Cost: Pricing starts at $39 per month for a team of 10.
ProofHub lets teams collaborate, organize and deliver on projects across an organization. Users can assign specific tasks to individuals, which can have a breakdown of deadlines and recur at a determined frequency. ProofHub has several views including Gantt, Kanban and calendar view, and is also a central place to store files related to all of your projects.
This tool also has chat, a proofing capability, timesheets and reporting to better equip teams with all of the tools they need to collaborate.
Cost: ProofHub starts at $89 per month billed annually for up to 100MB of storage (unlimited projects and users).
Smartsheet is a project management software that is based on a table view, which looks similar to an Excel spreadsheet. This tool is cloud-based, and also allows users to switch between a few other data visualization views. Smartsheet also has work automation flows that help you reduce manual tasks and automate recurring actions, which helps take over some of the more mundane day-to-day work.
Cost: Contact sales for pricing information on both their enterprise and premier plans.
Comparison: Learn about the top Smartsheet alternatives on the market.
Wrike is a powerful project management tool best for creating custom team workflows. From there, you can easily set a timeline, create interactive charts like Gantt view, and easily visualize tasks and next steps. Wrike also allows you to analyze performance with their real-time report building feature.
Cost: Wrike offers a free pricing plan for unlimited users, without no time restrictions. To access all of Wrike’s features, paid professional plans start at $9.80 per user per month.
Comparison: Learn about the top Wrike alternatives on the market.
Xebrio is a complete project management ecosystem in itself and is designed for small teams to large enterprises. Managing different phases of the project becomes easy with Xebrio as it has in-built features like task management, milestone tracking, requirements traceability, test management, bug tracking, and release management.
These integrated features reduce the dependency on third-party integrations or plugins and the entire project lifecycle data stays under one roof. With Xebrio, teams can collaborate easily, regardless of location. Users can add contributors, reviewers, and other stakeholders to their projects to ensure nothing falls through the cracks when working together as a team.
Cost: Xebrio’s basic plan starts from $1 per user per month.
Jira is a bug-tracking and agile project management tool that started as a software primarily used by engineering and remote dedicated development teams. It’s currently used by a variety of teams all over the world, but it’s an especially useful tool for a software development company, as it has roots remain in issue/bug tracking, agile and test case management spaces.
Some of the features of Jira include customizable scrum boards, roadmaps to sketch out plans and individual team actions, as well as flexible Kanban boards that help visually manage issues.
Cost: Pricing for Jira starts at $10 per user per month.
Comparison: Learn about the top Jira alternatives on the market.
Monday is a simple project management tool that helps teams visually organize tasks and projects. Projects are managed via one central board, which serves as the hub for each project and reflects changes made on a task-by-task basis. Boards are also customizable — you can add new columns to see data on hours spent, status, and location.
This project management software also has views including workload view, where you can see pending tasks by individual, timeline, where you can plan work out by due date, and charts, where you can review team efforts and outcomes.
Cost: Pricing starts at $39/month for the first five users billed annually.
Comparison: Learn about the top Monday alternatives on the market.
Zoho is a web-based CRM suite that is best used to manage leads, purchases and pipelines. Among the tools in this CRM platform are automated tasks like account management, lead tracking, prospect tracking and other sales tasks. The Zoho also has a native chatroom that can either be private or public, and the ability to track the time spent on projects.
The tool also has features outside of the project management and marketing scope, including HR and finance management. In addition, you can utilize a Zoho CRM Integration to connect the platform with other common work tools that you already use.
Cost: Zoho has basic plans that start at $10 per user per month.
LiquidPlanner project management software is a fusion of traditional PM and time-tracking. One of its most unique features is that it updates and shifts due dates and projects when resources per project change. This helps you manage expectations around when a project can be completed or when milestones can be hit based on workload.
LiquidPlanner also has a great resourcing feature that clearly shows how many available hours an employee has per week, as well as a helpful budgeting feature.
Cost: Starts at $39 per user per month, billed annually.
ClickUp is a project management software with customizable views, including list view, board view (similar to Kanban view), box view (which breaks out individual workload), and calendar view (sorts actions by due date). With ClickUp, users can work towards goals, which are the users “mission control center.” Other features include a 2-way calendar sync and time-tracking integrations with Toggl.
Cost: ClickUp is free up to 100MB of data. After that, pricing starts at $5 per user per month billed annually.
Comparison: Learn about the top ClickUp alternatives on the market.
Airtable is a high-powered spreadsheet in which you can list tasks, projects, and store files. Within the spreadsheet, you can attach a variety of items, including images, links to other tasks, and assignees. Airtable also has other views aside from the spreadsheet/table view, which include calendar view, Kanban view, and gallery view. This tool is one of the best project management softwares if you’re primarily used to working in Excel or Google Sheets.
For project management on-the-go, Airtable also has a great mobile app available on iOS and Android app stores.
Cost: There is a free version of Airtable, and paid plans start at $10 per user per month billed annually.
Comparison: Learn about the top Airtable alternatives on the market.
Mavenlink was built specifically for the operational and financial sides of service businesses. This project management software serves as the “Operational Service of Record” for service businesses and connects whole organizations with ease. Whether you’re creating a business plan or streamlining operations of a long-established organization, Mavenlink benefits businesses by helping them manage finances and stay on track.
Within the tool, there are several different functions including traditional project management, resource management, and business accounting, which help unite multiple people working on a specific project. Mavenlink’s resourcing and budgeting tools are particularly useful, as they help increase overall financial visibility within an organization.
Cost: Pricing starts at $19 per month for a group of five users.
MeisterTask is another Kanban-based tool (like Trello) that helps you sort projects and tasks within a larger team. Compared to other project management tools on the market, MeisterTask’s offerings are much more streamlined and tailored.
This tool also has pre-made workflows that can help you make the most of the tool. Alternatively, you can design your own custom workflow for your team.
Cost: MeisterTask has a free version, but the paid version starts at $8.25 per user per month.
Float is specifically made for resource scheduling and multi-project planning across a team. This app is ideal if you want a general overview of team workload and want to know which tasks are taking up the most time. Agencies and other project-based organizations love Float because it allows them to track across multiple clients and better understand bandwidth.
Tools like Float also protect against burnout and high team turnover because managers have a better grasp of who is overworked and can take actionable next steps to combat this.
Cost: Float costs $5 per scheduled person per month, and comes with a 30 day free trial of the tool.
Workfront is a highly customizable tool that helps users to manage their projects, which is why it’s one of our picks for best project management software. Features include setting up priorities for tasks, assigning them to specific team members, managing an entire project, and reviewing its progress. Besides automating the whole workflow, this top project management software also provides a centralized platform for digital collaboration and integration with various other services.
Workfront also delivers powerful tool integrations to help your team take their tech stack to the next level.
Cost: Workfront has four pricing plans — you must request a quote for each plan.
As the name suggests, GanttPro is one of the best project management softwares based on Gantt charts. With GanttPro, users can plan projects with interactive Gantt charts, split projects out into tasks, milestones and subtasks, and set a specific timeline with resources allocated. GanttPro also allows users to measure out team resources, availability, and estimate project costs.
Cost: Pricing starts at $15 per user per month for one user.
Scoro is a complex project management software built to help teams manage tasks and reporting. Tasks can be tracked and divided into subtasks, assigned to individuals, and have deadlines and milestones attributed to them. Scoro is also great if you send invoices — the tool lets you send quotes and bills with ease via the app itself.
This tool also contains thorough reporting functionalities that let you view project status reports, unscheduled time, and projects by accounts.
Cost: Pricing starts at $26 per user per month.
Timely is an automated time-tracking tool that also lets you track projects, monitor budgets, and view team performance all in one software. With Timely, you can examine past costs, tasks and turnarounds to set competitive rates and improve future project profitability and efficiency. Timely prioritizes privacy in its functionality, giving each team member their own private work timeline so they can control what information is displayed publicly. And with automatic time-tracking and timesheet drafts, your team can focus less on daily admin tasks — and more on the work itself.
Cost: Starter plan is $8 per user per month, scaling up to the unlimited plan at $20 per user per month.
Proggio is a collaborative solution for project and portfolio management that has a range of features including high-level portfolio monitoring, Kanban and list views, a mobile app, and a robust Jira integration. The Jira integration helps teams connect with their coworkers in the development and software space, which is great for teams across many organizations. In Proggio, you can also sort tasks by “My Tasks,” “Assigned by Me,” “By Projects,” and “My Team,” which helps sort and filter to-dos.
Cost: Proggio costs $19 per user per month for 5-20 users.
FunctionFox project management software is rooted in tasks, timesheets and budgeting functionalities that make it easy to view the full scope of a project via the app. FunctionFox caters specifically to creative professionals, and those who work in a project-based space. The tool also allows for detailed reporting and has a view called CEO Desktop, which provides a graphical representation of projects alongside estimated hours they will take.
Cost: FunctionFox Classic starts at $5 per month per user.
Timecamp is unique because there are plenty of project management softwares on the market, but most of them don’t give your team an hours logging feature. If you’re in the market for time tracking, Timecamp is a great tool as it offers automatic time tracking that works in the background and logs time for projects seamlessly.
The tool’s unique project structure allows you to create or import as many projects as you need, track time for them, and then analyze the reports to figure out how the team is performing.
Cost: Timecamp offers a free plan for single users and paid plans that start at $5.25
Workzone is a customizable project management software that helps bring all relevant information together for teams to collaborate at macro and micro levels. Within Workzone, you can access things like “Project Dashboard,” pictured above, which is a big picture view of where all projects stand across an organization. You can also drill down into “To-Do Lists” which are created for each individual user and emailed to them.
This tool also offers features like templates, Gantt charts, dependencies, and request forms.
Cost: Enterprise costs $43/user per month.
Paymo is a tool built to help teams work together and stay on task. One of the main selling points of Paymo, and what makes it one of the best project management softwares, is that it lets you manage tasks, create team schedules, and track work time in one cohesive platform. This tool will primarily be useful if you’re doing project-based work, say at an agency or creative organization, and want to track time spent across specific tasks and projects.
Paymo also allows you to create invoices from the app, and has tons of integrations with software like Google, Slack and Quickbooks.
Cost: Paymo’s business plan starts at $14.25 per user per month.
Chanty is a great team collaboration and project management software that is easy-to-use and straightforward. Within Chanty, you can chat with teammates, organize team activity in Teambook, share screens and files, and bring all of your most-loved apps into Chanty itself. Additionally, Chanty has a dark mode.
Cost: Chanty is free for their basic version.
Forecast is an intelligent automation platform that helps teams run project from start to finish. They use AI to help plan out project duration and scope, allocating resources and teammates to each project with a few clicks. Forecast also has a great resource utilization functionality, which can help teams understand where individuals are over or underutilized across the team.
Cost: Forecast’s pro plan starts at $49 per user per month.
Teamwork is on our list of best project management softwares because it is a tool built specifically for PMOs. Teamwork helps with task management, time tracking, resource management and reporting, all of which are crucial for PMOs. Other features in this app include templates, which you can apply at the project level, messaging and chat, which helps teams stay connected, and Gantt view, which helps teams track progress over time.
Cost: Teamwork’s premium plan starts at $18 per user per month.
Celoxis is a project management tool built to help teams run smooth workflows and track resources. It’s included in our list of best project management softwares because it helps teams with project request tracking, project planning, resource management, accounting, and portfolio management. This tool also has a client portal for anyone working with a client that you want to give partial access to.
Cost: Celoxis starts at $25 per user per month billed monthly.
If you’re working on multiple projects across a large team, Kintone could be the project management software for you. In this app, users can automate workflows, view status of in-progress projects, be notified with reminders when things are due, and prioritize or filter tasks. Kintone also has a range of apps and add ons that you can pair with tools like Box, Domo, Dropbox and Eventbrite.
Cost: Kintone’s professional subscription starts at $24 per user per month.
One of TeamGantt’s biggest advantages is that it’s an easy-to-use product that is great for beginners, or those who might not have had extensive experience with project management software in the past. As the name suggests, this tool is Gantt-heavy, which gives teams an easy and straightforward was to manage projects. With TeamGantt’s Gantt charts, you can plan, schedule and manage Gantt charts. Plus, the software is free.
Cost: TeamGantt’s basic plan is free.
While HubSpot Task Management Software isn’t a project management tool per-se, this CRM platform has project and task management capabilities, which are also available in the free plan. If you’re a marketer or a salesperson and you’re looking for an integrated tool, then you might consider HubSpot CRM because of the free marketing, sales, lead tracking, and of course, task management tools that are natively integrated.
Once you want to set a task for a contact, simply choose the company, contact or deal in the HubSpot CRM. Click “Create task” and add your details and notes; set a due date; set an email reminder, task type, and task owner (all optional); and then click “Save Task.”
Cost: This is a free functionality within the Hubspot subscription. Hubspot Marketing Hub pricing plans begin at $45/month.
As a project and portfolio management solution, Clarizen is an enterprise-level tool that helps teams all over the world simplify work and accomplish their goals. A few things that Clarizen can help with include: sharing goals across an organization so people understand macro-level decision-making, merging different work styles into one comprehensive framework, and increasing speed with which teammates can communicate.
Cost: Clarizen’s professional plan starts at $30 per user per month.
Ravetree is your hub for storing all project information, budgeting, files, client information, and more. With this tool, you can manage projects via agile and waterfall methods, as well as create multi-level approval flows for creative assets, track times and expenses, and use Ravetree’s integrated CRM. With Ravetree, you can also give clients access to your project progress and campaigns with the client portal.
Cost: Ravetree’s pricing starts at $39 per user per month when billed monthly.
Quickbase is a customizable collaboration and project management software that allows teams to work cohesively together, track time, and manage tasks seamlessly. Quickbase helps to streamline overall processes for teams of all sizes, driving insights and agility across the board. A few great features of Quickbase include low-code development, integration and workflow orchestration, and continuous deployment.
Cost: Quickbase starts at $500/month for the premier option.
Backlog is a project management software built for all types of teams to help them organize and streamline work. In Backlog, you can organize projects by Gantt and Kanban view, create and assign tasks to teammates from anywhere in the world, and track issues in a way that’s easy for non-technical teams.
Cost: Backlog starts at $35 per month for 30 users and 5 projects.
Robohead is a project management platform built for creative teams and agencies. This tool allows you to manage creative projects from inception to completion with a variety of features including request forms, conditional logic, approvals, templates, flexible projects views, and more.
Cost: Robohead pricing is available by request only.
Planview is a portfolio and project management software with five different offshoots including Planview Enterprise One, Planview LeanKit, and Planview Projectplace. With their wide array of solutions, your team can find the perfect fit for strategic planning, enterprise agile planning, work management, or agile program management.
Cost: Planview pricing is available if you reach out to their team.
nTask is a project management software that teams rely on to get their work done faster. nTask is a leading Gantt chart software for teams of all sizes, whether its an individual or a group of 50. With dependencies and milestones for task tracking, nTask makes it easy to plan and oversee all projects. They’ve also got some great meeting features, which include the ability to create an agenda, write out discussion points, sync recurring meetings, and slot out follow-up actions.
Cost: nTask premium starts at $2.99 per user per month.
Notion is a great all-in-one project management software that helps your team collaborate, plan for the future, and stay organized in the present. Notion is broken up into three parts — the team Wiki, where information can be stored and recorded; projects and tasks, where teammates can record individual tasks or assign to teammates; notes and docs, where teams can share meeting notes or relevant documents.
Cost: Notion’s team package costs $8 per user per month.
Comparison: Learn about the top Notion alternatives on the market.
Yodiz is a popular project management software among teams who really want to lean into Agile and Scrum methodologies. With Yodiz, teams can track, plan, and garner smart insights throughout their project and campaign lifecycle. A few of this tool’s features include team planning, which helps you get an idea of team capacity and capability, delivery tracking, which lets teams set goals and track them with powerful dashboards, and analytics, which allow teams to track performance metrics.
Cost: Yodiz’ agile tool starts at $5 per user per month.
Todoist is a leading to-do list app and basic project management software that helps individuals create interactive to-do lists to manage projects and tasks. Part of their mission is to help people free up mental space by getting all of their tasks down in one place — with the added mental capacity, individuals can think bigger and better.
Cost: Todoist has a free version of their software.
Infinity is a powerful project management software that allows teams to sort and store information about projects and tasks in a streamlined way. With tons of unique project views, ranging from table to Gantt, Infinity has a unique view and solution for every team member. Additionally, with this project management software, you can structure data into hierarchies including workflows, items, and tabs.
Cost: Infinity starts at $9 per user per month.
MindGenius is a comprehensive project management software that helps remote teams around the world stay connected and work together. This app has a few different variations, including MindGenius and MindGenius 20. The latter is their desktop app, which helps teams pull together mind-maps and can show tasks in a variety of views including Gantt, solutions, and slide view. MindGenius Online allows teams to collaborate together and assign each other tasks while working remotely.
Cost: MindGenius starts at $160 for your first year subscription.
47. Citrix Podio
Podio is a great project management software that helps teams improve and better structure their workflows. In Podio, you can set up content, conversations, and processes to help your organization and keep teams on the same page. A few other helpful features of this project management software includes ability to bring freelancers and external parties into the app, high-level admin capabilities, and ability to create custom structure and processes.
Cost: Citrix Podio is free for up to 5 employees and then starts at $7.80 per user for their “basic” subscription.
Rindle is a great process and project management software that teams can use to encourage teams to adopt the correct processes and workflows. With Rindle, you can build processes in a no-code environment by creating “rules” for each step of the process. From there, you can set triggers and actions, which can be organized into boards and assigned to teammates.
Cost: Rindle starts at $9 per month for each user.
Accelo bills themselves as “project management software for profitable projects.” With Accelo, users can not only plan projects and deliver client work, but also track results and automate processes. If you’re looking for more traditional project management, Accelo has drag-and-drop Gantt charts, or if you’re looking for more team-focused features, they’ve got team scheduling capabilities.
Cost: Accelo starts at $39 per user per month.
50. Process Street
Process Street is a workflow and project management software that helps teams manage recurring checklists and procedures. With this project management software, teams can create a process template with tasks and actions, run multiple instances of the checklist, and track progress while collaborating with your teammates. Users can even set up conditional logic inside this project management software.
Cost: Basic package starts at $12.50 per user per month.
Project.co is an ideal project management software for teams that are client-facing. Each project has a dashboard, which houses all of the project status, comments, team members, payments, and time tracked. In the discussion section, you can have real-time conversations with internal or external teammates about project progress.
Cost: $10 per user per month.
Procore is a project management software built specifically for construction. With Procore’s project management software, teams can communicate more seamlessly and have one central source for all project information. The mobile app also makes it easy for teams and individuals to communicate from the field.
Cost: Procore starts at $375 per month.
Freshservice is a project management software built specifically for IT teams to improve efficiency and deliver projects on time. With Freshservice, teams have a single unified platform where they can collaborate and execute flawlessly on all projects and tasks. This project management software has a great overall dashboard that helps you understand how projects are tracking, as well as project templates and time tracking capabilities
Cost: Starts with a 21-day free trial and also at $19 / agent per month.
Quire is a great project management software that helps teams visualize and collaborate on their projects from all angles. Within Quire, teams have Workspaces where they can collaborate, as well as individual task lists which can help contributors stay up-to-date. Additionally, actions can be sorted into a Kanban board, which helps others in the organization understand progress.
Cost: Quire is currently free.
55. Google Tasks
We all know and love Google as our favorite search engine or email provider, but did you know that Google Tasks exists? This app lets you create and organize tasks, add subtasks, view, edit and manage tasks, create tasks from emails, and so much more. This project management software would be best suited for someone who needs simple project management and already uses the Google suite.
Cost: Google Tasks is currently free.
Indy is a user-friendly platform for managing your freelance projects. Bring all your workflows into one place with Indy’s tools. Create proposals, contracts, and invoices in minutes with automatic tools. Indy makes managing projects easier because you can use the Forms tool to automate client info requests, the Time Tracking tool to manage hourly billing, and the Tasks tool to connect tasks to Projects and get work done.
Cost: Indy’s Pro Bundle starts at $6.75 per month. Indy’s Free plan gives you free unlimited access to all the basic tools you need to manage your business.
SmartTask is an all-in-one cloud-based work management software. SmartTask is simple, yet powerful enough to manage all of your team’s business operations with features including project management, task management, team collaboration, time-tracking, CRM, custom analytics, and reporting features. Like Hive, SmartTask offers multiple project layouts, including list, Kanban boards, Calendar, and Timeline views.
Cost: SmartTask stands out among competitors for its affordable pricing plan, which costs only $5/month per user.
Flow is a project manager software that can help you to work faster when planning, setting priorities and tracking projects cross-team. The tool works as a task and project management platform. Flow offers different layout views, from simple checklists, calendar view to Kanban boards. The software supports a powerful filter feature that uses tags, making it easier to find and see the status of projects. Flow’s privacy control feature allows set up of public and private projects. With Gantt chart timelines, real-time notifications, notes and ability to comment on tasks, Flow is a solution that helps teams of all sizes to communicate effectively.
Cost: Flow Studio Plan starts at $59 a month and supports up to 10 people.
Plutio is an all-in-one business management app with great project management capabilities. It comes with tools that streamline both solo or collaborative project management, like time-tracking, team chat, task comments, and document collaboration.
Plutio is a great solution for service-related industries due to its easy-to-use features, such as invoicing and payment collection, client portals, a chat widget, proposals and contracts are all included with Plutio projects.
Cost: 7-Day Free Trial, Starts at $19/month.
“Projects”, a project management software by DashClicks, is developed for agencies to work smarter and faster. The tool allows marketing agencies to effortlessly manage multiple projects for each of their clients, all within a single application. Noteworthy features of the software also includes the ability to automate the creation of new projects and the sending of onboarding documents to your clients.
Cost: DashClicks offers a forever free plan and three paid plans. Paid plans start at $97 USD per month.
Toggl is a simple project planning and collaboration tool. Toggl drag-and-drop interface allows flexibility when creating a project and customizing it to each team. The software allows you to see task statuses, set deadlines, add subtasks, and define task estimates. Plus, the tag feature for tasks makes searching, filtering and classifying projects and segments easier.
Cost: Toggl is free for solo users. The premium plan costs $8 per user/per month and comes with additional features such as team planning, recurring tasks, and time tracking.
If you have never worked with visual project management, Casual might be a great solution for you. The platform lets you arrange your tasks however you work best. Differently from other project and task management softwares, Casual doesn’t show tasks in traditional project layout views. The platform offers pre-set templates that can help you get started. Casual is designed for small and growing project teams, non-project managers and anyone who manages similar and repeatable projects.
Some of the key features of Casual include task dependencies and grouping, assigning tasks and setting deadlines, repeatable tasks and projects, and milestone tracking.
Cost: You can try Casual for free for 14 days. Its personal plan starts at $10 per month for two users and unlimited projects.
Filestage is a project management software that makes review and approvals easier. The platform automates feedback on deliverables with an efficient real-time proofing process. Teammates and clients can easily view, annotate and approve project files in real-time. Filestage lets you share any document, audio, image, or video, instantly set due dates, and receive feedback. The tool automates workflow and review reminders and offers unlimited file uploads and task management and integrations.
Cost: You can try Filestage for free. Its Advanced plan starts from 95 € per month. Filestage is available in English, Dutch, French, and Spanish.
Proteus is a work management solution created for companies working on highly complex engineering projects, such as in the energy sector (oil, gas and renewables). The platform lets you create and track business proposals, convert them into working projects, manage people, resources and time. The project management software also has multi-user workflows and documents, with a detailed dashboard and ability to generate metric reports.
Cost: Proteus paid plan $35 per month. You can request a free demo here.
65. ProProfs Project
A complete project management solution, ProProfs Project allows you to plan, manage, and deliver multiple projects simultaneously. You can define clear-cut task responsibilities by creating tasks, defining due dates, and allocating these tasks to individuals and teams. The tool’s Gantt, Kanban, and List views offer increased visibility into real-time progress. Another remarkable feature of ProProfs is time tracking. It helps gain insight into where team members are engaged and which tasks take more time to complete.
Cost: Starts at $2 per user per month, billed annually.
DocuSign is a leading signature solution that helps businesses close deals quickly and securely. With DocuSign, teams are able to create, send and sign agreements from practically any device. Although not a traditional project management tool, this platform is critical for many teams to work efficiently and obtain the necessary signatures needed to complete projects.
DocuSign has a wide variety of uses and can be a great tool for HR departments, purchasing/procurement, sales teams, and project managers themselves. Furthermore, there are many templates and customizations to help create the perfect agreements and get projects done on time.
Cost: Start a free 30-day trial with AppExchange.
Workast is a project management app that helps teams track daily work, manage projects, monitor to-do lists and get more work done. Workast integrates directly with Slack and Webex so you can create tasks when you are having your conversations. Projects can be managed within Slack and Webex channels so that all team members know exactly what needs to be done. Workast is the best project management app for small teams. Never miss another task with the Workast project management app.
Miro is an online collaborative whiteboard platform that allows users to present ideas, facilitate meetings, run agile workshops, and collaborate both asynchronously and in real time. It features an intuitive Kanban framework on an infinite canvas to help you view projects in an easy way. You can use sticky notes to keep the ideas flowing, just like a real life Kanban board, easily moving them around anywhere much like an in person session.
Miro has hundreds of templates to get started with, including a directory of user-created templates for a wide range of industries. A convenient tool for remote and hybrid design teams, it offers multiple software integrations with apps like Jira, Trello, Zoom, Slack, and others. There’s also the ability to remotely brainstorm with a team using embedded video, chat, and commenting giving a nice touch to online project collaboration.
Cost: Miro lets you get started with 3 free editable boards, and paid plans start at $8/user/month.
Chisel is a product management software that focuses on three essentials for project success: roadmap management, team alignment, and customer feedback. With Chisel you can efficiently manage your product roadmap, create plans in an agile manner and visualize them in Kanban board, timeline or release views.
Chisel lets you quickly gain insights and collaborate with your team to maximize resources and prioritize next projects using an alignment matrix. You can also manage user feedback effectively and make data-driven decisions that better reflect your customers’ needs.
Cost: Chisel offers a free plan with limited features and a paid plan for $49/user/month which gives you additional features and support.
Is there another project management software or tool you love that we didn’t mention here? We want to hear from you! Let us know in the comments below. And if you’re looking to learn more about project management, check out these free and paid project management courses.