Getting Organized

The year is 2020. You’re organized, crossing items off your to-do list regularly, and are leaving the office before 6 PM every day. You’re even leaving your laptop at the office. Not your reality yet? No problem. We’re here to get you just a little bit closer to total productivity paradise with 20 project management softwares that will revolutionize the way you and your team manage projects.

Project management has been around since the early 20th century with the introduction of Henry Gantt’s Gantt charts, but project management apps have come to the forefront over the last decade. There are countless tools to help you hone in on tasks and projects like a pro, but we’ve rounded up 20 of our favorites to get you started. There’s bound to be something in here for you.

Our Picks: Project Management Software

Hive Project Management

Hive

Hive is a comprehensive all-in-one project and campaign management tool — the only tool you need to open in the morning to get your work done. Hive takes project management to the next level with native chat, native email, over 1,000 integrations and flexible project views, which include Gantt, Kanban, calendar, portfolio and table view.

The building blocks of Hive are action cards, which exist inside of larger projects. Inside these action cards, teams can upload files, provide feedback with proofing and approvals, tag eachother, or provide general commentary. Teams at all-star companies like Starbucks, Comcast, and Google work in Hive. Learn more about the app’s full list of features here.

Cost: Free 14-day trial, starts at $12 per user per month.

Trello Board

Trello

Trello is a great option for small teams or individuals looking to utilize a simple project management tool. The tool is Kanban board-based, which is a project management methodology started by an industrial engineer in the 40s. Cards are the basics of Trello, which you can organize into different phases on the board.

You can also color-code and attach images or files to the cards, and invite team members to collaborate on a board with you for a more interactive experience. One major negative with Trello is that each board only corresponds to one project, so if you want to create two bigger projects, you need to make two boards.

Cost: Free for basic, or $9.99 per user for Business Class monthly

Asana

Asana is a user-friendly project management tool that can easily manage small and larger projects. The software is designed around tasks and subtasks arranged into different sections that can be assigned to either an individual or teams. 

For each task, the project manager and the rest of the team can communicate in the same place, keeping collaboration for each project at a central, easy to access location.

Cost: Free for basic, premium for $13.49 per user per month, $30.49 per user for the business plan

Basecamp

Basecamp

Basecamp is a cloud-based tool with lots of features for individuals, project managers or even marketing teams that enables collaboration on tasks. Some of the features include to-do lists for tasks, which can be assigned to different users, and tasks that the system will automatically follow up on when the due date lapses. 

It also has a real-time group chat feature and a tool that enables the client to view the progress of the project. As with the majority of services on this list, Basecamp can also be integrated with other products for reporting, analysis, and time tracking, among other features. Aside from its cloud-based solution, Basecamp can be integrated with iOS, Android, Mac, and PC.

Cost: Basecamp’s personal package is free for personal use. Business plans start at $99 monthly for unlimited users and projects.

Workfront

Workfront

This is a highly customizable tool that helps users to manage their projects. Features include setting up priorities for tasks, assigning them to specific team members, managing an entire project, and reviewing its progress. Besides automating the whole workflow, the software also provides a centralized platform for digital collaboration and integration with various other services.

Workfront also delivers powerful tool integrations to help your team take their tech stack to the next level.

Cost: Workfront has four pricing plans — you must request a quote for each plan.

Smartsheet

Smartsheet

Smartsheet is a project management software that is based on a table view, which looks similar to an Excel spreadsheet. This tool is cloud-based, and also allows users to switch between a few other data visualization views.

Smartsheet also has work automation flows that help you reduce manual tasks and automate recurring actions, which helps take over some of the more mundane day-to-day work.

Cost: Contact sales for pricing information on both their enterprise and premier plans.

Wrike

Wrike

This is a powerful project management tool best for creating custom team workflows. From there, you can easily set a timeline, create interactive charts like Gantt view, and easily visualize tasks and next steps. Wrike also allows you to analyze performance with their real-time report building feature.

Cost: There is a free pricing plan for up to 5 users, and paid plans start at $9.80 per user per month.

Jira

Jira

Jira is a bug-tracking and agile project management tool that started as a software primarily used by engineering and development teams. Currently, it’s used by a variety of teams all over the world, but it’s roots remain in the issue/bug tracking, agile software development, and test case management spaces.

Some of the features of Jira include customizable scrum boards, roadmaps to sketch out plans and individual team actions, as well as flexible Kanban boards that help visually manage issues.

Cost: Pricing for Jira starts at $10 per user per month.

Monday.com

Monday

Monday is a simple project management tool that helps teams visually organize tasks and projects. Projects are managed via one central board, which serves as the hub for each project and reflects changes made on a task-by-task basis. Boards are also customizable — you can add new columns to see data on hours spent, status, and location.

This project management software also has views including workload view, where you can see pending tasks by individual, timeline, where you can plan work out by due date, and charts, where you can review team efforts and outcomes.

Cost: Pricing starts at $39/month for the first five users billed annually.

Zoho

Zoho

Zoho is a web-based CRM suite that is best used to manage leads, purchases and pipelines. Among the tools in its arsenal are automated tasks like account management, lead tracking, prospect tracking and other sales tasks. Zoho also has a native chatroom that can either be private or public, and the ability to track the time spent on projects.

The tool also has features outside of the project management and marketing scope, including HR and finance management.

Cost: Zoho has basic plans that start at $10 per user per month.

LiquidPlanner

LiquidPlanner

This project management software is a fusion of traditional PM and time-tracking. One of its most unique features is that it updates and shifts due dates and projects when resources per project change. This helps you manage expectations around when a project can be completed or when milestones can be hit based on workload.

LiquidPlanner also has a great resourcing feature that clearly shows how many available hours an employee has per week, as well as a helpful budgeting feature.

Cost: Starts at $39 per user per month, billed annually.

ClickUp

ClickUp

This platform is project management with customizable views, including list view, board view (similar to Kanban view), box view (which breaks out individual workload), and calendar view (sorts actions by due date). With ClickUp, users can work towards Goals, which are the users “mission control center.”

Other features include a 2-way calendar sync and time-tracking integrations with Toggl.

Cost: ClickUp is free up to 100MB of data. After that, pricing starts at $5 per user per month billed annually.

Airtable

Airtable

This tool is a high-powered spreadsheet in which you can list tasks, projects, and store files. Within the spreadsheet, you can attach a variety of items, including images, links to other tasks, and assignees. Airtable also has other views aside from the spreadsheet/table view, which include calendar view, Kanban view, and gallery view.

For project management on-the-go, Airtable also has a great mobile app available on iOS and Android app stores.

Cost: There is a free version of Airtable, and paid plans start at $10 per user per month billed annually.

Mavenlink

Mavenlink

This project management software was built specifically for the operational and financial sides of service businesses. Mavenlink serves as the “Operational Service of Record” for service businesses and connects whole organizations with ease. Within the tool, there are several different functions including traditional project management, resource management, and business accounting, which help unite multiple people working on a specific project.

Mavenlink’s resourcing and budgeting tools are particularly useful, as they help increase overall financial visibility within an organization.

Cost: Pricing starts at $19 per month for a group of five users.

MeisterTask

MeisterTask

Like Trello, MeisterTask is a Kanban-based tool that helps you sort projects and tasks within a larger team. Compared to other project management tools on the market, MeisterTask’s offerings are much more streamlined and tailored. 

This tool also has pre-made workflows that can help you make the most of the tool. Alternatively, you can design your own custom workflow for your team.

Cost: MeisterTask has a free version, but the paid version starts at $8.25 per user per month.

Float

Float

Float is specifically made for resource scheduling and multi-project planning across a team. This app is ideal if you want a general overview of team workload and want to know which tasks are taking up the most time. Agencies and other project-based organizations love Float because it allows them to track across multiple clients and better understand bandwidth.

Tools like Float also protect against burnout and high team turnover because managers have a better grasp of who is overworked and can take actionable next steps to combat this.

Cost: Float costs $5 per scheduled person per month, and comes with a 30 day free trial of the tool.

Proofhub

ProofHub

ProofHub lets teams collaborate, organize and deliver on projects across an organization. Users can assign specific tasks to individuals, which can have a breakdown of deadlines and recur at a determined frequency. ProofHub has several views including Gantt, Kanban and calendar view, and is also a central place to store files related to all of your projects.

This tool also has chat, a proofing capability, timesheets and reporting to better equip teams with all of the tools they need to collaborate.

Cost: ProofHub starts at $89 per month billed annually for up to 100MB of storage (unlimited projects and users). 

GanttPro

GanttPro

As the name suggests, GanttPro is an online project management tool based on Gantt charts. With GanttPro, users can plan projects with interactive Gantt charts, split projects out into tasks, milestones and subtasks, and set a specific timeline with resources allocated. GanttPro also allows users to measure out team resources, availability, and estimate project costs.

Cost: Pricing starts at $15 per user per month for one user.

Scoro

Scoro

Scoro is a complex project management software built to help teams manage tasks and reporting. Tasks can be tracked and divided into subtasks, assigned to individuals, and have deadlines and milestones attributed to them. Scoro is also great if you send invoices — the tool lets you send quotes and bills with ease via the app itself. 

This tool also contains thorough reporting functionalities that let you view project status reports, unscheduled time, and projects by accounts. 

Cost: Pricing starts at $26 per user per month.

Function Fox

FunctionFox

This project management app is rooted in tasks, timesheets and budgeting functionalities that make it easy to view the full scope of a project via the app. FunctionFox caters specifically to creative professionals, and those who work in a project-based space. The tool also allows for detailed reporting and has a view called CEO Desktop, which provides a graphical representation of projects alongside estimated hours they will take.

Cost: FunctionFox Classic starts at $5 per month per user.

Are there any project management softwares or tools you love that we didn’t mention here? Let us know in the comments below — we want to hear from you. And if you’re looking for any courses to learn more about project management, you can learn more here.