A Step-By-Step Guide On How To Create a Project Brief

Creating a project brief is a very important step to take when tackling any type of project. Not only is it key to ensuring the project is completed with the desired results, but it can also aid in setting realistic expectations amongst all parties involved. A successful project brief acts as a road map for the project, making sure that all stakeholders understand what the project is about, what is expected of them and when milestones must be completed.

But what if you’re not sure how to create one? We’ve got a step-by-step guide on how to create a project brief, below.

Creating a project brief doesn’t have to be complicated

1. Identifying and answering key questions

First, to create an effective project brief it’s essential that you take the time to thoroughly define the scope of the project. That means taking a step back and considering a few key questions such as:

  • What does this project aim to achieve?
  • Who is responsible for making sure the project is completed?
  • What resources are allocated to complete this project?
  • What are the different stages of the project and what needs to be done in each?
  • Who is the intended audience of the project?

Answering these questions is key to providing a clear outline of the project, which can help everyone involved remain on the same page and stay focused on the task at hand.

2. Identify key stakeholders

To build on that, next, you should identify all key stakeholders in the project. Once all stakeholders have been identified, make sure to collect precise job descriptions and contact information for them all to have in one place.

3. Create a timeline for the project

On top of this, it’s also important to plan the timeline of the project.

  • When will it start?
  • When is the estimated completion date?
  • Are there any interim milestones that need to be met?

It’s important to get a grip on this timeline early on in the process to ensure that deadlines are met.

4. Ensure that a budget is set

Often overlooked, but just as essential as the timeline is ensuring that a budget is set. It’s important to consider what resources are available and what considerations need to be made at each stage of the project to ensure it’s completed within budget.

5. Consider the risks and pitfalls

Finally, it’s important to consider the risks that may arise as the project progresses. Are there any potential issues that could arise and how would they be addressed?

6. Write the project brief

Last, but not least, is writing up the entire project brief to distribute to your team. HiveMind —Hive’s newest feature —can help with this. Using AI technology, HiveMind can write anything for you in a matter of seconds. To create a project brief, simply ask it a prompt like: “Write a project brief with these stakeholders, XYZ budget, deadlines and potential risks” and, in just a few seconds, you’ll have the perfect project brief.

Creating a project brief is vital in order to make sure that the project is completed on time and within budget. Identifying all factors of the project allows all parties to be clear on their individual responsibilities and expectations. By taking the time to properly create a project brief, there’s a higher chance that the desired results will be achieved.