4 Meeting Agenda Templates For High-Quality Team Meetings

You’ve got a busy week ahead of you, you’re just about to sit down and power through deliverables, and you notice a meeting invite pop to the top of your inbox. You feel a pang of dread at the thought of adding yet another meeting to your to-do list, so you take a closer look–maybe it won’t be necessary for you to attend it, depending on the topic.

Except that the meeting has no agenda. Frustrating, right? Avoid doing this to others by making sure all the meetings you plan, well, have a plan. Hive Notes is the perfect resource to build meeting agenda templates that you can mix and match depending on your needs. It’s integrated right into the Hive project management platform, and it works just like a note-taking app —but one that allows for more organization and collaboration.

For example, you can assign action items directly in your notes to keep track of the next steps that are discussed in a meeting. And you can link notes to projects, so if you have five different meetings about the same client, you’ll have a record of your meeting agendas and any important information that was added to them in an easy-to-find place. Keep in mind that you can attach a note to any meeting on your calendar, share it with meeting attendees, and even send it as an email follow-up to external stakeholders who don’t use Hive. It’s a brand new meeting experience.

Ready to create a meeting agenda and kickstart your productivity? Here are four meeting agenda templates that you can find already in Hive Notes, or that you can create for yourself. With these meeting agenda templates, you’re one step closer to having your best team meetings yet.

1. Recurring 1:1 meeting

If you manage people, you are probably aware of the importance of having regular check-ins. To make the most of precious one-on-one time, keep recurring meeting notes. You’ll want the conversation to be a two-way street to encourage your report to share feedback with you as well.

???? Bonus: This is one of the pre-loaded templates in Hive Notes! If you use another tool to take meeting notes, follow the steps below to create this template for yourself.

Create two lists: One for the points you want to address, and one for the points your report wants to address. Use the list to inform your conversation. At the end of each meeting, check the points that you’ve discussed off the list and assign any action items that came up during the conversation to yourself or your report under your respective lists.

2. Team meeting

Team meetings can quickly get out of control, especially when they involve several participants. Structuring a team meeting in advance and remaining focused is key, so use a detailed meeting agenda with talking points and timelines to stay on track.

Create a meeting agenda based on the topics that need to be addressed in order. List each topic along with how much time will be dedicated to discussing it. Assign talking points to team members by tagging them next to the topic description and time allocation. Share the note in advance as you send the team meeting invite, and assign a notetaker.

During the meeting, the notetaker can add information to the note and assign action items as they come up in the conversation.

3. Project kick-off

A project kick-off meeting sets the tone for an entire project. Make sure yours is organized by involving the right people and sharing the right information with them.

???? Bonus: This is one of the pre-loaded templates in Hive Notes! If you use another tool to take meeting notes, follow the steps below to create this template for yourself.

Create a contact list of project stakeholders (or invite them to the meeting if you’re using Hive Notes) at the beginning of your note. Under it, list the meeting agenda:

• Project Overview
• Target Audience
• Risk/Opportunity
• Competitors
• Conclusion

Associate relevant documentation or tasks with each section. For example, if you want to show your team graphs of market research data, link to them in the Target Audience section. Tag people in action items in the roles and responsibilities section, such as assigning the task of creating a project roadmap to your project manager. Finally, be sure to include the date and time of your next meeting in the conclusion.

4. Brainstorm

Brainstorming without being prepared is a missed opportunity. Give brainstorm attendees the chance to get creative thanks to a reflection-inducing meeting agenda that you can then use to keep track of your ideas in real-time while brainstorming.

Explain the goal of your brainstorming at the beginning of your note. Under it, list prompts to help your participants reflect in advance. You can divide the prompts into sub-categories. For example, if your goal is to brainstorm ideas for growing your email list, you can create one prompt category related to partnership ideas and one prompt category related to content ideas. During the meeting, have people discuss the prompts in real-time and list their answers under each one.