For a business to thrive, individuals need to be properly managing their workload, tasks and overall workflow. Having a clear vision of what every member of your team is up to at any given time is also important, as it ensures that you’re operating efficiently and minimizing time wasted. One of the easiest ways to ensure both of these things is through the use of a project management tool or productivity platform.
One of the more popular tools is Wrike, a project management tool designed to organize and oversee project workflow. Wrike helps you plan, streamline and track progress as an individual and team, and is free for up to 5 users. After that, the pricing starts at $9.80 per user/month. While it is a great tool, there are other alternatives to Wrike that offer different functionalities and integrations that might be a better fit for your business. In this article, we’ll break down some of the top contenders and provide information on how they compare to Wrike.
nTask is a lightweight project management software that is a great alternative to Wrike. nTask is free up to five people, and after that is only $2.99 per month per user. One of the pros of this tool is that it provides more in-depth tracking than Wrike, offering users the tools to schedule and plan meetings, record minutes, and detail risks and issues that arise during the planning process. Additionally, nTask has several management features that Wrike doesn’t have, including issue management, percent-complete tracking, and product road-mapping, which are handy for forward planning. nTask also has views that Wrike lacks, including list view, calendar view and grid view.
nTask is definitely a great option if you’re looking for something less expensive, but there are several capabilities it lacks, including content import/export, a drag-and-drop feature, and customizable dashboard, which could be important to your organization.
Airtable is what it sounds like — a customizable table of sorts that allows you to organize and plan tasks. The tool is free up to a certain “row” or task capacity, and after that it starts at $12 per user/month. The tool bills itself as “part spreadsheet, part database,” and has a few different views for each task, aside from the main spreadsheet or grid view. Some of Airtable’s other views include calendar view, gallery view, and Kanban view. Tasks can be stacked by priority, deadline, assignee, department, and more, and this tool also has integrations with a ton of apps, including Slack, LinkedIn and Gmail.
However, Airtable does lack some of the robust functionalities of Wrike, including an activity dashboard, activity management and asset management, which could be essential for larger teams. On the other hand, Airtable does have budgeting, chat, content filtering and custom charts, which Wrike lacks. Overall, Airtable is more often used by smaller teams, whereas Wrike is utilized by larger organizations.
Smartsheet is another spreadsheet-based project management alternative to Wrike used to track, assign and filter tasks in the workplace. The app is cloud-based, and used by teams ranging in size. In addition to the spreadsheet view, Smartsheet also offers Gantt, file sharing, and workplace automation.
However, Smartsheet doesn’t offer this central communication hub, it’s harder for larger teams to use or integrate fully into their workflow. Smartsheet also does not offer a free version of their tool — the individual user license starts at $14.
Hibox is another free task-based alternative to Wrike that is geared towards the smaller company. It offers a free plan for up to 10 users, but using this free plan does limit your access to some core functionality like video conferencing, file organization and more in depth customer support for $4 per user/month.
Some of Hibox’s functionalities include calendar management, video conferencing in-app, and discussion boards, but it lacks many comprehensive features that Wrike has, including document management, real-time editing, and content management capabilities.
Getting into more serious, feature rich alternatives to Wrike, we’ve got Jira. With Jira, which is often used by engineering and software development teams, you can view your projects a number of ways, from Kanban to Scrum boards, and you can visualize a great level of detail using the report generation options. Pricing starts around $10 per user/month, and Jira also integrates with over 3,000 apps.
Jira visualizes tasks as “issues,” which makes it a better choice for software dev teams tracking and fixing bugs, but you have to enable dependencies or subtasks, which can get confusing. Unfortunately, Jira lacks some of the basic functionalities that Wrike has, including a resource management, time and expense tracking, and a client portal.
Hive is a project management tool that works off of “tasks” as a building block, the same way Wrike does. Hive’s interface is extremely user-friendly, and boasts a first-of-its-kind email integration which sends messages directly from Gmail and Outlook to Hive. The tool also has several features that Wrike doesn’t have, including chat, custom charts and branding, and data import/export.
Price wise the two are similar — Hive is $12 per user/month — and although Wrike has a slightly lower tag price, a lot of their key functionalities are locked behind pricier subscription packages, so Hive actually offers more on average per dollar spent. It’s also worth keeping in mind there aren’t any limits to the amount of projects you can run through Hive, making it a great choice for larger companies that want to keep an eye on a large number of tasks.
Asana is a comprehensive and visually appealing project management tool used by over 50,000 organizations around the world including National Geographic, Airbnb, Lyft and Spotify. The tool is built on tasks, which can be grouped into larger projects and assigned out to individual team members. Team objectives allow you to view progress on key initiatives over time, and “Workload,” a newer feature, allows you to map out each member’s workload over time.
Asana and Wrike are similar in their “freemium” payment model, but differ in some other basic capacities. Wrike has more of a set structure for project management, whereas Asana has greater flexibility, similar to Hive. Project views in Asana include list, boards, timeline and portfolios, whereas Wrike has a Gantt view, timelog view, table view, analytics view, file view, and board view. Timelog is one of the features that Wrike has that Asana doesn’t, so if you’re looking for time tracking, Wrike could be your best bet.
At it’s most basic, Trello is a tool that allows you to track progress on tasks in a traditional Kanban format — an agile project management methodology that helps visualize progress made on tasks. While Trello falls into the same project management category as Wrike, and they both allow you to create and track projects and tasks, there are a few major differences.
Trello’s interface is exclusively Kanban-style, whereas Wrike has several flexible projects views including Gantt, table view and board view. Wrike also has extensive functionalities that Trello doesn’t have, including time tracking, reporting, document management and issue management. Because of the minimal functionalities of Trello, we’d recommend Trello for individual or smaller team use, whereas Wrike or Hive would be the best option for larger, more involved teams.
Ultimately there are a multitude of alternatives to Wrike that you could consider based on budget, team-size and desired functionality. Hopefully you’ve found a few potential tools in our list, and leave a comment below if there’s another alternative we’ve left out.