NEW: HIVE CRM

A live pulse on every account.

NEW: HIVE CRM

A live pulse on every account.

NEW: HIVE CRM

CUSTOMER STORY · K-12 PUBLIC SCHOOL DISTRICT

How a school district connected strategy to execution with Hive

One shared way of working links a five-year strategic plan to the daily work of more than 100 schools.

100,000+

100,000+

students across the district

100+

100+

schools on one shared structure

90%+

90%+

of users completed Hive 1.0 training

About the district

A large public school district serving more than 100,000 students across well over 100 schools. Managing work at that scale means coordinating priorities across individual schools, district offices, academic leadership, operations and the executive team.

On the academic side, schools are grouped into regional areas, each led by an assistant superintendent. Everything ladders up to a five-year strategic plan that sets the district’s priorities each year.

The district needed a platform intuitive enough for broad adoption and flexible enough to fit the way each team already works.

The challenge

Every year, the five-year strategic plan becomes an annual plan and a portfolio of strategic projects. But that work lived in Google Sheets, email and one-off trackers, and every school had its own approach.

Little visibility into timelines, owners, workload and risk

Manual reporting across teams and initiatives

A strategic plan cut off from the work happening every day

No single view of hundreds of initiatives running at once

The solution

The district rolled out Hive as one workspace for planning, execution, reporting and collaboration. Schools keep their own style. The structure, standards and reporting stay the same everywhere.

Strategic goals and annual priorities

Project and action management

Standard project structures and templates

Portfolio reporting and dashboards

Resource and workload visibility

Cross-team communication in one place

How it works across the district

The same model runs from the superintendent’s office to every school, and through the summer push to open on time.

Plan to daily work

Annual initiatives link to projects, actions, owners and updates. Superintendent meetings run from one dashboard, not a pile of status reports.

Same structure, every school

Assistant superintendents track school visits, 100+ labels and time in areas built the same way, so it all rolls up.

Ready for opening day

A summer readiness dashboard tracked repairs, cleaning and book orders, with a clear owner for every weekly update.

District priorities 2026–27

Initiatives by status

To do

Active

Review

Done

Opening-day readiness

Critical repairs

Cleaning

Books ordered

Staff ready

Strategic initiatives

Initiative

Owner

Status

Literacy priorities

Academics

On track

School visit tracking

Area 3

On track

Summer readiness

Operations

In review

What leadership sees

Which strategic initiatives are underway

Who owns each one

Where risks or delays need attention

How every department ties back to district priorities

Training that grows with each team

For new Hive teammates, or new schools where Hive is being rolled out, courses are offered to get individuals started in Hive. As people progress through the platform, they can opt into more complex courses and learn how to further utilize Hive for everything from proofing and dependencies to Gantt views.

HIVE 1.0

The foundations

Core training for everyone. At least 90% of users finished it.

HIVE 2.0

Richer workflows

Proofing, approvals and project dependencies.

HIVE 3.0

Complex plans

Gantt views for teams running bigger projects.

What’s next

Deeper use of proofing, approvals, dependencies and Gantt views, plus dashboards for every level of leadership. All without extra reporting work for schools.

Start doing.

Hive plans, assigns, follows up and reports, so your team can stop managing work.

Start for free. No credit card required.

Start doing.

Hive plans, assigns, follows up and reports, so your team can stop managing work.

Start for free. No credit card required.

Start doing.

Hive plans, assigns, follows up and reports, so your team can stop managing work.

Start for free. No credit card required.

Start doing.

Hive plans, assigns, follows up and reports, so your team can stop managing work.

Start for free. No credit card required.