We all spend more time sifting, starring and responding to things in our email inboxes than we care to admit. Most workplaces rely on email as a primary communication method between employees and external parties or collaborators. And why wouldn’t they? Email is one of the simplest and easiest ways to communicate on an action item or project, and it’s been around for over 50 years. If you’re interested in reading about the full (and rich) history of the internet, The Guardian has a comprehensive article that you can read here.
We will spare you some of the more specific details. Let’s just say that current statistics speak to how important the internet remains in 2019 — it’s estimated that we spend 28% of our work week, or 11 hours a week, on emails alone. That is insane.
But, as with every tool that’s been around for over a few decades, there are alterations and enhancements we can make to email that make our experience less daunting and less time consuming. So, we’re here to round-up some of our favorite email-revolutionizing tips and tools. These tools will help you organize your inbox, decrease time spent on email, and streamline your workflow. Who doesn’t want that?
Our all-in-one project management tool launched “Hive Mail” earlier this year, which integrates your Gmail or Outlook inbox into your Hive App with ease. So instead of toggling between tons of windows, drafts and apps, you can work quickly in Hive. Another bonus to sending and receiving messages with Hive Mail is that you can quickly create an action card out of an email to get started on next steps — this will help limit delays and expedite follow-ups.
Front is the collaborative email app that helps teams work more efficiently together. With Front, you have a single platform for all your work communications — email, SMS texts, live chats, social media, and more. You can assign and comment on messages to work together internally, and you can connect Salesforce, Asana, Jira, and all your favorite apps to manage them all in one place. With efficiency tools and inbox automations, teams save 6 hours a week per person on average with Front.
You know that moment after you press send on an email and immediately realize there was a glaring typo? It’s the worst, but we’ve all been there. And Grammarly is the solution! This tool is an AI-powered writing assistant that you can hook up to Gmail and Outlook to help you revise grammar, tone and style in any of your emails. It’s basically like having a built-in proofreader at your desk. Having this tool at your disposal can help increase response rates and increase overall email creation speed. Win win.
This tool is an email tracking and analytics app that lets you see when recipients open your emails, links, and attachments. Yesware can notify you when someone opens your email, and can provide information on how much time someone spent viewing your attachments, which is super useful. Yesware also has a great template feature, which lets you build email frameworks that you can then utilize across a variety of emails for continuity. We find Yesware especially useful in a PR or sales role, where you’re pitching a product or coverage — the tool makes it easy to see who has engaged with your mail, where you should follow-up, and how you should rework your messaging.
Everyone loves Zoom, and for good reason. It’s totally helping revolutionize the remote work movement, and keeps everyone connected seamlessly. With the Zoom x Gmail extension, you can change any GChat into a Zoom video meeting, make any Google Calendar invitation a Zoom meeting, or create a Zoom meeting for a specific email chain with the click of a button. With the extension, you can start the meeting immediately, or plan to have it in the future.
This simple Gmail extension adds a delay functionality to your messages, so you can strategically send emails during times that they’re more likely to be answered, i.e. Tuesday at 11 AM, or during specific working hours. We find this tool especially useful when you’re working in a time zone that’s different from coworkers or clients, because no one likes to get emails at 1 AM. According to Boomerang, an email sent at the perfect time is 30% more likely to be answered, and who wouldn’t want that stat on their side?
Hopefully, with the help of these tools, you can drastically reduce time spent in your inbox, increase email opens, and transform your overall productivity. While we’ve rounded up some of our favorites, we definitely might’ve missed some other great email tools. If you love any that we forgot, let us know in the comments below.