Do you often find yourself trying to juggle too many projects for your team? If so, setting project constraints can help make sure each project is given the attention it deserves. Project constraints — a common way to further your team’s success — are the limits within which a project must operate to achieve maximum results.
Are you ready for your team to excel in your next venture? Here are the top seven ways to set project constraints for your team at work, below.
How to set up project constraints — the right way
1. Use a project management tool
First things first: to create effective project constraints, you first need to utilize a system of organization. Cue: a project management tool like Hive. For every step you take in creating project constraints, Hive can assist you in the journey. Let’s see how, below.
2. Establish Clear Goals
One of the best ways to set project constraints is to make sure that everyone has a clear understanding of the project’s objectives. That way, it’s easier for team members to prioritize tasks and make sure that their effort is focused in the right areas. Creating a project brief is a great way to get started in this process — and you can use Hive Notes to do this, for example.
3. Limit Time and Resources
Set an end date for each project and make sure to give your team clear expectations on how much time and resources they have to work with. This will help prevent any scope creep that can derail the project timeline and budget. Luckily, in Hive, you can create Action Cards for each project and set a hard deadline for each. Then, when you or any team member login to work, you’ll be able to see what is due when the priority is set and how much time you have to complete each action.
4. Set Parameters on Deliverables
Make sure that everyone is clear on what deliverables are expected and when they are due. That way, everyone knows what they should be working towards. Again, use Action Cards in Hive for this.
5. Monitor Progress
Revisit goals and objectives frequently to make sure the team is staying on track. Identify any issues or roadblocks that may prevent the team from achieving their goals and address them as soon as possible. Perhaps you can take a Zoom meeting and use Hive Notes for Zoom to keep track of where your team is at in the process.
6. Group and Delegate Tasks
For larger projects, break up tasks into smaller, more manageable chunks and assign them to the team members best suited for the job. This can help ensure that everyone’s effort is effective and that the project stays on schedule. When you create an Action Card, you can have a ‘parent task’ and then individual ‘child tasks’ that go under the main task. Then, you can break each down further and delegate to your team accordingly. How easy is that? Nothing will get lost this way.
7. Offer Flexibility
Lastly, to ensure project constraints are set up properly, Allow your team to adjust to changing circumstances and shifting goals. This will help keep morale up, encourage creativity, and get the most out of the team.
Setting effective project constraints is essential for keeping projects organized and on track. By following these steps, you’ll be able to ensure that your team achieves all its objectives successfully—on time and on budget.
