Take notes during meeting

The 17 Best Evernote Alternatives For Collaborative Note-Taking

In this remote age, note-taking is more important than ever. Since we’re all communicating digitally and collaborating over something like Teams, Zoom or Hive, taking high-quality notes that can be easily distributed to your team is critical. It’s also important to think about how you can take better notes as a teamBut the tool that you use to keep everything organized is just as important as taking good notes. That’s why we’ve rounded up some of the best Evernote alternatives for you and your team to use.

The Best Evernote Alternatives For Your Team

Evernote is a great note-taking tool used by teams around the world to take and organize meeting notes across multiple devices. One of the coolest parts about Evernote is that you can access it from your phone as well as other devices. You can also add images, scans, audio, and PDFs into Evernote notes, which is awesome. 

But if you’re in the market for something different, we’ve rounded up our top Evernote alternatives for you and your team.

1. Hive Notes

If you’re looking for a collaborative, Google-docs style note-taking Evernote alternative that you and your team can use to plan and execute action items more effectively, look no further. Hive Notes is part of the Hive ecosystem, which means you can combine project management and note-taking in one single platform. With Hive Notes, you can sync any note to individual meetings from your Google or Outlook Calendar. This will automatically populate the note with important meeting details and will prompt you to open the note when you join the meeting via Hive. 

Once inside a Note, you can collaborate in real-time with anyone else shared on the note and assign next steps directly to attendees. The next steps will then be available in their Hive ‘My Actions’ list as a next step to ensure that nothing ever falls through the cracks again. And now with Hive Notes app for Zoom, you can do all of these things from right inside your Zoom window – it’s a brand new way to take meeting notes without jumping back and forth between screens. All of these features are why Hive tops our list of recommended Evernote alternatives. 

👉 Did you know that Hive just made Capterra’s list of top 9 project management platforms in the world? Get started for free today to see why Hive scored 100 out of 100 in popularity among its customers – the highest score of all tools on the market. It’s the only project management platform built for users, by users. Join thousands of other teams who are already taking notes – and so much more – in Hive.

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2. Notion

Notion Project Management Tools for Nonprofits

Notion is a tool somewhere between Evernote and Hive, and one of our top Evernote alternatives. With Notion, you can do a few things, including take notes, assign tasks, organize tasks, and post in a team wiki. In the app itself, you can store notes and docs in List view, which helps you see quickly the most important aspects of a note and its contents. Users can then assign tasks directly from notes with a few clicks. This is one of the top note taking apps that has recently become very popular.

Team wikis help you store information like company policies, contact info, and engineering practices. You can even use emojis here, which makes wikis a bit more fun, and that’s why this tool is on our list of top Evernote alternatives.

3. OneNote

OneNote Evernote Alternatives

Microsoft’s OneNote is a great note-taking tool if you’re looking to stay in the Microsoft universe — one of our top Evernote alternatives. With OneNote, you’ve got a massive note-pad at your fingertips, which you can write in, add images to, and divide into pages and sections. This is a great tool if you use other Microsoft products, as you can plug in other documents into the note itself, like Spreadsheets or Word docs. It’s not as easy-to-use as Evernote, but it’s definitely worth checking out if you’re already immersed in the Microsoft suite of products.

Create lists with a few clicks and revise notes with type, highlight and ink annotations, which are fun to add if you’re using a touch-screen device. You can also share ideas and collaborate with other users in OneNote. If you’re not tied to using Microsoft products, you can also check out these top OneNote alternatives that are compatible with many other platforms. 

4. Google Keep

Google Keep Evernote Alternatives

Google Keep is on our list of Evernote alternatives and is best for those looking to pair up a tool with Google’s other products. With Google Keep, you can capture, edit, share, and collaborate on notes from anywhere in the world — even from your phone or iPad. Additionally, you can add notes, lists, photos and audios to Keep, which is similar to Evernote.

You can also sync Google Keep up with reminders on your phone, to be alerted about a note at a specific time or place. Finally, you can record a voice memo and have it auto-transcribed to your note.

5. Zoho Notebook

Zoho Notebooks Evernote Alternatives

Zoho Notebook is another Evernote alternative that enables you to use and save notes across multiple devices. The differentiator here is that notes are divided up into “note cards,” which you can customize the layout of — a few different layouts include text, audio, image, checklist, and doodle.

With Zoho Notebook you can share notes securely with friends, and the app is also free to use! Bonus: if you’ve got a new Mac that has a Touch Bar, there are some cool contextual shortcuts within the app.

6. Hugo

Hugo Note Taking App

Hugo is a powerful note-taking app that teams all over the world use to keep their to-dos, meetings, and action items clear. To start, you can link meetings to your Office 365 and Google Calendars, which makes it easy to track meeting notes. Next, you can set agendas in your notes and collaborate on them in real-time during the meeting itself. After the meeting, quick-assign next steps to teammates so that things never get lost in the shuffle. It’s one of our favorite Evernote alternatives on the market.

7. Fellow

Fellow Best Note Taking Apps

Fellow is a great note-taking app for anyone looking to streamline meeting communication with their team. While it’s not as comprehensive as Hive paired with Hive Notes, there are a ton of great functionalities. In Fellow you can bring together collaborative agendas that you can use to take real-time meeting notes across the team. Additionally, you can also apply templates, add next steps, and assign action items to teammates.

8. Hypercontext

hypercontext evernote alternative

Fort those looking to take better, more effective meeting notes, look no further than Hypercontext. Hypercontext allows you to take notes within your meeting agenda, which will automatically get emailed to meeting participants as soon as the meeting’s finished. You can also assign clear next steps and action items to teammates so that nothing gets lost in the shuffle. The platform helps streamline and document everything you need before, during, and after your meeting, in one place.

9. Notejoy

Notejoy dashboard

A note-taking solution needs to be fast and easy to locate your notes. Notejoy is an alternative for collaborative note-taking that offers a focus dashboard. You can add images, upload documents, create checklists and see it all in the same note. You can also create libraries around a topic and share with others, allowing collaboration in real-time. Team members can give reactions to notes, participate in discussions and @mention to bring others attention to the conversation. Notejoy also offers a quick and powerful search bar, making it easy to locate your notes. You can ping important documents to make it always accessible to your team. Notejoy integrates with other collaborative tools, including Google Docs, Zoom and Slack. 

10. Clover

Clover Dashboard

Another alternative to Evernote is Clover, a digital notebook that combines notes, tasks, whiteboards, and a daily planner into one streamlined app. The solution offers powerful features including infinite canvas, presentation options, and the ability to embed rich media to your notes, so your colleagues can interact with content from YouTube, Figma, SoundCloud, and more. Clover offers a free plan that supports up to three guests and 50MB uploads. Clover Pro plan starts at $6 per month with unlimited guests and 10GB monthly uploads. 

11. Dropbox Paper

dropbox paper desktop and mobile

Dropbox Paper is a free note-taking app from the well-known cloud-based file hosting service. From meeting notes to launch plans to brainstorming ideas, product specs, and creative briefs, Paper has solutions for teams of all sizes. 

Dropbox Paper allows users to assign tasks, add due dates and mention people all within the note document. Connect with your favorite calendar tool along with smart templates to create quick meeting agendas that can be shared right away with all the attendees. Notes can include embedded YouTube videos, Pinterest boards, Google Map previews, and SoundCloud clips. The app also lets you quickly turn notes into professional-looking presentations at the click of a button. 

With a simple interface, the ability to search for text and images within notes, and multi-device platform sync, there are so many ways to transform simple notes into big ideas. You can get your workflow started with Dropbox Paper’s many templates and maneuver like a pro using some of the app’s helpful shortcuts.

12. Milanote

milanote dashboard

Milanote is an Evernote alternative geared towards designers and creatives as well as those who prefer a more visual approach. Using a Kanban board style, the software aims for its users to organize ideas with images and create several different ways to see tasks through from start to end. The board is very customizable with a flexible drag and drop interface. Insert videos and images onto your boards for easy references and to quickly share assets with collaborators. 

Moodboarding, brainstorming, storyboarding and even visual project management are just a few of the things you can get to work with using Milanote. There are several premade templates for you to get started and you can export your board as it appears or as a linear document. The tool is cloud based and can be used on the web, as well as with dedicated desktop and mobile apps. Milanote is free to use and offers a paid plan with discounts for teams of 10 or more.

13. Todoisttodoist task management tool

Another alternative to Evernote for collaborative note-taking is Todoist. Todoist lets you create to-do lists along with some useful task management tools. Share to-do lists with teams and create tasks with subtasks, set priorities, use labels, and add filters for easy searching. Your team will know exactly what needs to be done, by who and when it needs to be completed with the ability to assign delegation and set reminder notifications. You can also integrate with several other tools you may already be using including Evernote. Todoist even has mobile apps available to keep your team connected wherever they are, making it simple to collaborate in the remote work landscape, especially if you are the only remote worker on your team. There’s a free plan with limited features and paid plans start at $4/month/user.

14. Proofhub

proofhub note taking

Proofhub is another Evernote alternative that features an efficient managing system to organize your notes. You can use different colors, make notes private, or collaborate on notes by exchanging comments on them with others. Pin important notes to the top of a board to quickly locate them and focus on vital information. 

On top of its note managing tools, Proofhub is also a full project management solution that allows you to plan a project from start to finish. It features Gantt charts and Kanban boards to visualize workflows, and has task functions that help managers plan and create timelines for production. They can also assign roles and control who has access to what within the project. The software can generate reports, keep track of timesheets and help to manage workloads. To get started, Proofhub offers two simple fixed pricing plans with no per-user fees.

15. Craft

craft dashboard

Craft is another great Evernote alternative that takes you into a whole new realm of note taking with its AI assistant. Simply type in a short command and within seconds, the built-in tool will help you to write your notes. Get assistance writing a blog post, checking your grammar and spelling, rewriting an entry in a different tone, translating into a different language and more. You can even get a quick summary of a long body of text, saving you time when it comes to reviewing documents. 

The interface is intuitive and user friendly, with templates available to help get you started crafting your notes with ease. Keep your notes organized with features such as blocks, tables and markdown, subpages, and bi-directional linking. Craft is available for all Apple devices, Windows and on the web with a free starter plan. There’s an upgraded pro plan available for $5 per month, as well as business and enterprise level subscriptions for teams.

16. xTiles

xTiles Note Taking

Add some creativity to your note-taking with xTiles. Its intuitive interface and infinite canvas workspace make XTiles a great alternative to Evernote. Lay out ideas, keep it all organized with a drag-and-drop editing feature, and customize your view. The platform lets you add mixing notes, assorted media, links, and files to your dashboard. Its search function lets you look through your notes quickly, optimizing your productivity.

Another advantage of xTitles is its versatility, being available on desktop and mobile, you can jot down notes on your phone and then pick up on it again when you are back at your desk. There’s a free plan available with limited file uploads and cards, and you can get unlimited usage for $8/month.

17. nTask

nTask note-taking app

nTask is a great Evernote alternative as the software offers not only note-taking features but also a complete task management and project management solution. 

nTask makes it easy to store short and long-form information about a project. Its features include document management, note-taking, time and issue tracking, and even panel-specific comments. These panels include projects, tasks, risks and many others. On top of note-taking, nTask has other collaboration tools to help teams of all sizes, such as team chat, bulk team invite, dedicated workspaces and task comments.

These are just a few of our favorite Evernote alternatives. Are there any other note-taking apps that you or your team love? Let us know in the comments below.

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