ClickUp is a good tool for teams, but there are many alternatives that could be better suited for your use-case, particularly if you’re a project or program manager. At its core, the concept of project management has been around since the early 20th century with the introduction of Henry Gantt’s Gantt charts. But over the last decade however, project management technology has brought this concept to the forefront like never before.
So what actually is project management? A “project” is defined by the Project Management Institute as a temporary, unique undertaking that has “specific set of operations designed to accomplish a singular goal,” and often involves diverse groups working together. So today with the increasing access to technology, as well as the fact that many teams are working remotely and collaborating across distributed locations, the need for a tool to help manage these projects is more crucial than ever before.
There are many project management platforms on the market, but each one comes with its own advantages and downfalls. To choose the best project management tool for your team, you have to consider your workflow, desired features, and overall project goals you need to achieve. While ClickUp is a leading collaboration tool for teams, it might not be the best fit for yours.
So if you’ve tried ClickUp and found it too complicated or difficult to navigate – or if you’re just researching and comparing the project management software market – here are our recommended ClickUp alternatives to help you and your team work smarter.
If you’re looking for a more intuitive and streamlined tool, that only delivers you the exact information you want, look no further than Hive. While ClickUp has views like “Everything” view, which can be overwhelming, Hive has customizable Summary views, which only pulls in the information that you need. Hive also keeps your tasks streamlined with actions and subactions, while ClickUp allows nested actions, subactions, and checklists within each subaction. This gets confusing quickly.
Additionally, ClickUp’s reporting views must be manually built out in complex dashboards – this requires a high degree of PM knowledge that is inaccessible for large teams. Hive’s Timesheets and Resourcing dashboards are intuitive and pre-baked. ClickUp also lacks a Team View, which Hive offers and the ability to search for an action based on assignee, which are critical for tracking tasks.
👉 Did you know that Hive just made Capterra’s list of top 9 project management platforms in the world? Get started for free today to see why Hive scored 100 out of 100 in popularity among its customers – the highest score of all tools on the market. It’s the only project management platform built for users, by users.
Use Hive’s free trial to get the hang of the tool and decide whether it has the right functionalities for you and your team. There’s a reason why thousands of teams are already choosing Hive over ClickUp and all of the other tools listed below!
Wrike is another great option if your team needs enhanced project management capabilities, but this tool is more expensive than the freemium ClickUp pricing model. With Wrike, you can build custom workflows and automate processes in app, but this comes at a price. Wrike’s enterprise licenses are around $50 per user per month, which means that everyone needs to be thoroughly trained in the tool to make the most of it.
Another Wrike functionality that could be useful for your team and is unique to this tool are shared team calendars, which help you keep due dates for approvals clear, and keep priorities aligned across the organization. To see how Wrike stacks up against another tools on the market, check out our full guide to Wrike alternatives.
Asana, one of the first tools in the project management spade to “make it big,” is a great ClickUp alternative because it’s one of the most well-known tools on the market, and chances are that many people on your team have had experience with it. As it was many people’s first experience with project management, some users have an affinity to Asana’s layout, as opposed to ClickUp’s overwhelming interface.
Where ClickUp lacks the visibility into team workload, Asana has a specific “workload” feature, similar to Hive’s Team view, that gives you insight into what your team is working on and how things are progressing. Asana also allows you to track work against goals, which is really helpful for macro-level planning and helps provide a summary of work for the executive team.
To see how Asana stacks up against another tools on the market, check out our full guide to Asana alternatives.
If your goal is streamlining all conversations, projects, and tasks, Flow wins every time over ClickUp. This tool will help your team fully visualize the project lifecycle, and plan out comprehensive project timelines. If visuals are your thing, Flow tops the list of ClickUp alternatives. However, in Flow’s project timeline view, the chart is almost too visually appealing and lacks some of the important information you need to know for each task.
Additionally, Flow lets you take chat messages and transfer them right into next steps, so you never miss a beat. This makes it an ideal alternative to ClickUp if you’ve got a small team and need to ensure that everyone is on the same page at all times.
If ClickUp is WAY too complicated for your team, Trello is one of our top-recommended ClickUp alternatives. It’s a great option for small teams or individuals looking to utilize a simple project management tool. The tool is Kanban board-based, which is a project management methodology started by an industrial engineer in the 40s. Cards are the basics of Trello, which you can organize into different phases on the board.
You can also color-code and attach images or files to the cards, and invite team members to collaborate on a board with you for a more interactive experience. One major negative with Trello is that each board only corresponds to one project, so if you want to create two bigger projects, you need to make two boards. That being said, Trello wins as one of our top ClickUp alternatives for its simplicity and intuitive nature.
To see how Trello stacks up against another tools on the market, check out our full guide to Trello alternatives.
Basecamp is a cloud-based tool with lots of features for individuals, project managers or even marketing teams that enables collaboration on tasks. This is one of our favorite ClickUp alternatives because of the interesting pricing plan – you can score a ton of seats for only $99. Some of the features include to-do lists for tasks, which can be assigned to different users, and tasks that the system will automatically follow up on when the due date lapses.
Basecamp also has a real-time group chat feature, which ClickUp lacks, and a tool that enables the client to view the progress of the project. As with the majority of services on this list, Basecamp can also be integrated with other products for reporting, analysis, and time tracking, among other features. Aside from its cloud-based solution, Basecamp can be integrated with iOS, Android, Mac, and PC.
To see how Basecamp stacks up against another tools on the market, check out our full guide to Basecamp alternatives.
If you grew up on Excel, this is definitely one of the best ClickUp alternatives. Smartsheet is a project management software that is based on a table view, which looks similar to a spreadsheet. This tool is cloud-based, and also allows users to switch between a few other data visualization views.
Smartsheet also has work automation flows that help you reduce manual work and automate recurring tasks, which helps take over some of the more mundane day-to-day work. If you’re looking for enterprise-level project management, this is a great alternative to ClickUp.
Proofhub is an all-inclusive work management software that helps you manage projects like a pro and maximize productivity across your entire team. It is a powerful online software designed to help organize projects, collaborate with teams, streamline workflows, and store files in one place. The tool comes with features including Gantt charts, Kanban boards, a proofing tool, internal collaboration tools, a discussion board, and so much more.
While Proofhub does not offer a freemium plan like ClickUp does, Proofhub subscribers can create unlimited projects and add unlimited users for a set monthly cost. It’s ‘Essential’ plan starts at $50/month, while its ‘Ultimate’ plan starts at $99/month. This is great for large enterprise organizations who may rack up costs by paying for each user.
9. ProProfs Project
ProProfs Project is a simple project management tool on our list of top ClickUp alternatives that is powerful enough to handle multiple projects simultaneously. ClickUp can be overwhelming for new users with too many features to offer, making tool adoption difficult. That’s where ProProfs Project outweighs ClickUp. Its simple and intuitive platform lets team members easily come together to accomplish shared business goals, without feeling bogged down with unnecessary, confusing features.
ProProfs Project eases team collaboration via task comments and file sharing. Also, its task management capabilities allow you to organize tasks, assign resources, and define due dates within seconds. You can even prioritize tasks and set milestones to accomplish projects within the defined timeline and budget. Overall, the it’s one of the best ClickUp alternatives for managing people, projects, and processes in one place.
Another great ClickUp alternative, especially when managing remote teams, is nTask. The platform offers different interfaces to visualize projects, including Gantt charts and Kanban boards.
nTask can help you to develop bug-free projects with its risk and issue management features.The application also includes team, time and meeting management. Plans start at $3/month.
Teamwork is a ClickUp alternative for task and project management. The software has flexible and powerful features for teams who work in complex projects. Some of their highlighted features are the billing and invoice, project time budget, scheduling, integrated team chat and burndown reporting. Teamwork also supports pre-built templates and different visual layouts, including Gantt charts view. Paid plan starts at $10 monthly for a minimum of 3 users.
- Features of Teamwork includes:
- Time tracking
- Sub-tasks and task dependency
- Billing and invoicing
- Project time budget
- Management resources (burndown reporting)
- 12Gantt chart view
Did we miss any ClickUp alternatives that you’ve considered or chosen over ClickUp as a project management tool for your team? Let us know in the comments below.