Ensuring that you’re managing your projects with the right project management software for you and your team is critical, especially in 2021. While we’ve been working remotely for almost a year, the types of tools that once worked for your team might not work anymore. That’s why it’s important to consider carefully when choosing a project management tool. If you’re in the market for a Kanban-based tool, and are looking to manage a handful of projects, Trello is a great option. However, you might’ve outgrown the tool and be looking for Trello alternatives.
Overall, there are many benefits to using Trello. It is extremely intuitive and easy to adapt to you and your team’s workflow. Additionally, Trello lets you easily invite team members to collaborate in your workspace, track tasks, and use color-coded labels for organization. However, if you want to manage large volumes of projects and view each one in a different layout, it’s time to consider some Trello alternatives. Here are a few of our picks for top Trello alternative.
The Top Trello Alternatives For Your Team
If you’re moving on from Trello because you’re outgrowing it and are after something with more functionality, then you’ll want to check out Hive. Hive walks the fine line between customization and usability, so you can not only have access to a whole host of tools, reports and functions, but you can also get set up and get started with very little downtime. Trello is definitely lacking in the customization arena, and does not offer custom charts, fields, or reporting, whereas Hive offers all of those.
It’s also worth bearing in mind the focus on integration — you can integrate Hive with over 1,000 apps and programs, including native integrations with Salesforce and Gmail. And because integration is based on an app by app basis, you’re able to select which you’d like to integrate, and which you’d rather keep separate.
Because of the clean, scalable user interface Hive is a great pick for any team. Smaller teams will love Hive chat and its emphasis on collaboration, and larger teams will appreciate how easy it is for the manager to define and display specific tasks, keeping communication clear and easy to follow at all times.
We’re convinced that Hive is the best alternative to Trello, so if you want to find out first-hand what makes us so confident, why not try a 14 day free trial and see why so many businesses are switching to Hive to take their projects to the next level?
If you’re on a growing team, the simple boards and lists that Trello offers won’t cut it. Wrike is great because it gives you things like dashboards, interactive Gantt charts, resource management, and cross-project visibility. Similarly to Hive, Wrike is a good option if you’ve got several different projects that require cross-functional collaboration.
Wrike is also a great Trello alternative because you can truly customize it to what your organization needs. Custom dashboards and unique automations make things easy and streamlined with a few clicks. Our only hesitation with switching to Wrike from Trello is that it’s a much more complex tool. Something like Hive might be a better middle ground as a Trello alternative.
Asana is a comprehensive and visually appealing project management tool used by over 50,000 organizations around the world including National Geographic, Airbnb, Lyft and Spotify. The tool is built on tasks, which can be grouped into larger projects and assigned out to individual team members. Team objectives allow you to view progress on key initiatives over time, and “Workload,” a newer feature, allows you to map out each member’s workload over time.
Asana, similar to Hive, also offers much more extensive customization than Trello, including custom fields, charts and reporting. Asana also offers progress reporting and tracking, which are very useful when looking at project performance over time.
When thinking about an alternative to Trello that makes communication and macro-level insights easy to access, ClickUp could be a good option. In ClickUp, chatting with teammates is simple, because you can tag them in comments to give them a better understanding of the assistance you need. You can also integrate ClickUp with Slack for an even more streamlined comms process.
ClickUp is also reasonably priced, and has a “free forever” option. However, this option is probably not the best for large or growing teams. If you do decide to switch to ClickUp, you can import your Trello tasks directly into the tool.
Monday, formerly Dapulse, is a very simple project management tool. It is best for teams that are looking to work in the light project management space. If you’re transitioning from Trello and want something in the middle of say Trello and Hive, Monday could be a good option. The plus side of that is that Monday is very intuitive and easy to understand, similar to Trello. The downside, of course, is that you’ve got more limited functionality.
A few of the great aspects of Monday include drag and drop columns and rows for project organization, dashboards of overview project progress, and integrations with tools like Excel, Google Calendar, and Microsoft teams.
Airtable is a high-powered spreadsheet in which you can list tasks, projects, and store files, and makes a really solid Trello alternative if you’re looking to switch up your project and task views. Sometimes Kanban can be tricky when it comes to mapping out data or tasks over time, and Airtable’s main spreadsheet format could work better. Within the spreadsheet, you can attach a variety of items, including images, links to other tasks, and assignees.
If you do watch to switch away from Airtable’s main view, they do also have other views aside from the spreadsheet/table view, which include calendar view, Kanban view, and gallery view. This tool is one of the best project management softwares if you’re primarily used to working in Excel or Google Sheets. For project management on-the-go, Airtable also has a great mobile app available on iOS and Android app stores.
ProofHub is a great Trello alternative because it brings all the tools you need under one roof. In addition to the standard Trello Kanban boards, Trello also has table view and Gantt charts, which can help teams visualize tasks in their own way. Additionally, ProofHub also has the basic building blocks of tasks, chat, custom roles, and custom workflows, which are great for teams coordinating difficult projects.
ProofHub trumps Trello in many ways, as it’s much more comprehensive and helps teams really manage projects at a large scale. For example, you can track time and record resources in ProofHub, which is helpful for large teams that need to bill hourly.
Notion is a great Trello alternative to help your team collaborate, plan for the future, and stay organized in the present. Notion is broken up into three parts — the team Wiki, where information can be stored and recorded; projects and tasks, where teammates can record individual tasks or assign to teammates; notes and docs, where teams can share meeting notes or relevant documents.
When you set tasks up your projects and tasks, you can organize them into a Kanban board view like Trello. This is a great Trello alternative if you need a more robust tool.
Overall, finding a Trello alternative for your team is simple, as long as you understand the features of Trello that you still need, and which you can set to the side. Let us know in the comments below if there are any other Trello alternatives we should consider adding.